We are all busy and sometimes we can feel overwhelmed with all that we have to do. Having a clear plan, setting goals and staying focused can make all of the difference in how productive you are. Here are a set of proven steps you can take today to increase your organization and see ministry success.
1. Set Clear Goals and Objectives: Evaluate where your are going and how to get there.
Our staff recently worked through the K.I.S.S. Method of evaluation. The Kiss Method of Evaluation is a framework used to assess and evaluate performance. It stands for Keep, Improve, Stop, and Start. The Kiss Method involves four steps: 1. Keep: Identify the activities that are working well and should be continued. 2. Improve: Determine which activities could be enhanced or changed to be more successful. 3. Stop: Identify activities that should be discontinued in order to improve performance. Maybe the reason you are unable to move forward with fresh ideas is because you have no margin. 4. Start: Identify new activities that should be implemented in your ministry. By using the Kiss Method, organizations or individuals can assess their performance and make changes as needed in order to optimize results. Consider setting aside an hour this week to work through the K.I.S.S. Evaluation Method for your ministry. Pull our your calendar and make this an appointment.
2. Create a System: Establish an organizational system that works for you and make sure to use it.
To establish an organizational system, start by setting clear expectations for volunteers, staff and families. Ensure everyone has written roles and responsibilities that are clearly communicated to the whole team. Create a structure that is easy to follow, with plans for regular check-ins and communication. Utilize technology to organize and track progress and information. Finally, provide ongoing training and support to ensure everyone is on the same page.
3. Prioritize Tasks: Take the time to determine which tasks are most important and focus on those first.
Prioritizing tasks for begins with understanding the mission and purpose of the ministry. Ask yourself what goals need to be achieved and which tasks need to be done first to reach those goals. Make a list of tasks to be accomplished and prioritize them based on the importance, urgency, and difficulty level. Once tasks have been prioritized, assign roles and responsibilities to each task and delegate to the appropriate team members. Finally, set deadlines for each task and keep track of progress to ensure that goals are met.
4. Schedule Time for Yourself: Don’t forget to make time for yourself and find balance.
Schedule some time for yourself each day, even if it’s just 15 minutes. This can help you stay grounded and focused on what’s important and help you stay connected to God. Everyday at 1:00pm my phone reminds me to “Be Still and Know God.” This simple reminder keeps me focused on God. Find activities that you enjoy and and bring peace such as kayaking, reading, praying, hammocking, or listening to music. Make sure to prioritize yourself and your needs, so that you can be the best version of yourself for your family and your ministry.
5. Utilize Technology: Take advantage of technology to help you stay organized and on track.
Utilize tools such as online calendars, task management software, and social media tools to help manage and promote events, connect with parents and volunteers, and keep track of your massive to do list. Technology can be used as a distraction OR it can be used to simplify your work. With the right technology, kids pastors can keep children engaged and connected no matter where they are.
Don’t let the feeling of being overwhelmed rob you of the joy and impact of ministry. Put these 5 tips into practice and you’ll be amazed at how organized and successful you can be in your ministry. Your calling is too big to go on as before. Take an action step today and make a plan to get organized and maximize ministry impact!